Four printable open house sign-in sheets — Classic, Privacy-forward, Luxury/broker open, and Rental — each as a print-ready PDF and an editable Word document. No email gate, no watermark, no catch. Pick the style that fits the listing, print a stack, and spend the open house talking to buyers instead of managing a clipboard.
Print a QR code instead. Visitors sign in on their own phones, the list builds itself while you talk to people, and you export it to CSV afterwards. Free, unlimited, and no card — you just need an account.
Name, email, phone, agent status, marketing source, and a consent checkbox. The sheet most agents want most weekends — full lead capture without feeling like a mortgage application.
Best for: Standard weekend open houses where lead capture is the point.
Name, one optional contact field, agent status, and an explicit opt-in checkbox. For neighborhoods and sellers where a long form by the door reads as intrusive — you'll get fewer contacts, but every one of them is genuinely warm.
Best for: Privacy-conscious markets, occupied homes, sellers who asked for a light touch.
Adds brokerage/company and a price-range-of-interest column, plus represented-buyer status. Built for broker opens and high-end listings where who walked through matters as much as how many.
Best for: Broker opens, luxury listings, and events where agents are the audience.
Prefer to design your own in Canva or Google Docs? Start from the Word file — every layout here is a plain table (header row, thirteen sign-in rows, a consent line), so rebuilding one with your brokerage's branding takes minutes. Keep the consent line; it's the part that makes the follow-up list usable.
Each of the four styles comes as two files. Both are free, neither is watermarked, and neither asks for an email address.
Print-ready and fixed — what you want if you are printing a stack on Friday night and nothing needs to change. US Letter, landscape, thirteen sign-in rows, black and white so it costs nothing on a home printer.
Download the PDF ↓The same sheet as an editable table — add your brokerage, your logo, your licence line, or change the columns. This is the file to start from if your broker requires specific wording on anything a visitor signs.
Download the Word file ↓There is no separate file to download. Open the .docx in Google Docs or Pages and it converts cleanly, because every layout here is a plain table rather than a design file. For Canva, rebuild from the Word version — it takes a few minutes and you keep your brand kit.
You do not have to download anything. Print directly from here and the page strips its own navigation, leaving just the sheet. Print two more than you think you need — sheets fill up faster than agents expect on a busy Saturday.
A sign-in sheet is doing three jobs at once: capturing leads, creating a security record of who entered the home, and giving the seller evidence the event happened. Four fields do almost all of that work. Name anchors the record. One working contact field — email or phone — is the whole point of lead capture; requiring both costs completion without adding much. “Are you working with an agent?” is the qualifying question: an unrepresented visitor is your lead, a represented one still belongs in the seller's activity report. And a consent line or checkbox turns scribbles into a list you can actually contact — a visitor who checked “OK to contact” is a welcome call, and keeping consent on the sheet itself (not in your memory) keeps your outreach on the right side of contact-consent rules.
What to skip: home addresses (intrusive, rarely used), “how's your credit?”-style qualifying questions (a sign-in sheet is not an application), and more than one nice-to-have column. Every field you add is a reason for a visitor to write less. The marketing-source column (“How did you hear about this open house?”) earns its spot only if you'll actually tally it; if you won't, use the Privacy-forward style and enjoy the higher completion rate.
One Washington-specific note: agency-disclosure rules govern how and when you explain who you represent, and a broker open or a visitor working with another agent can raise those questions at the door. The sheet's represented-buyer column helps you track it, but the conversation is yours to have — follow your brokerage's current disclosure guidance rather than treating any template as legal advice.
| Paper template | QR digital sign-in | |
|---|---|---|
| Works with no phone | Yes — pen and paper, always. This is paper's honest win. | No. A dead battery or a visitor who won't scan means a missed entry. |
| Legibility & completeness | Whatever the handwriting gives you; fields get skipped. | Required fields — every entry arrives with a name and a working contact. |
| After the open house | Someone types the page into a CRM (or doesn't). | Nothing to transcribe; entries are already in your live list. |
| Duplicates | Stack up. | Merge automatically. |
| Feedback for the seller | Only if you add a column and people fill it. | Star ratings and comments built into the form. |
| Cost | Free (these templates). | Free with every open house hosted on ShowingMarket. |
The setup that loses the fewest leads is both: a printed QR sign-in page on an easel with a paper sheet underneath as the dead-phone fallback. The full argument is in paper vs. QR — and if you host open houses for other agents, the hosting itself pays.
Every template, rendered right here — use the download buttons for the full 13-row page, or print this page for a quick version.
By signing in you consent to being contacted about this property and similar listings. Your information goes to the hosting agent only and is never sold.
| Name | Phone | Agent? (Y/N) | Heard via | OK to contact | |
|---|---|---|---|---|---|
Signing in creates a visitor record for this open house. Contact is optional — check the box only if you'd like to hear about this property or similar listings.
| Name | Email or phone (optional) | Agent? (Y/N) | OK to contact me |
|---|---|---|---|
By signing in you consent to being contacted about this property and similar listings. Your information goes to the hosting agent only and is never sold.
| Name | Brokerage / company | Phone | Represented? (Y/N) | Price range | OK to contact | |
|---|---|---|---|---|---|---|
By signing in you consent to being contacted about this property and similar listings. Your information goes to the hosting agent only and is never sold.
| Name | Phone | Move-in date | Household size | Agent? (Y/N) | OK to contact | |
|---|---|---|---|---|---|---|
The PDFs are US Letter, landscape, thirteen sign-in rows to a page — print three or four pages for a typical two-hour open house and staple them to one clipboard so nothing wanders. Landscape matters: it gives the email column enough width that addresses stay on one line and stay legible. If you use the Word version, keep the row height generous when you edit — cramped rows are how phone numbers lose digits. And bring a backup pen taped to the clipboard; the loose one always walks away with a visitor. Hosting on ShowingMarket? Print the QR display page too and let the paper sheet be the fallback rather than the primary.
A few practice notes from agents who host every weekend: put the sheet on a table by the entrance with two pens (one always walks away); greet and point — a visitor who is greeted signs, a visitor who slips past a clipboard doesn't; frame it as a courtesy to the homeowner (“the seller asks that everyone signs in”) and compliance goes way up; and transcribe the page into your CRM the same evening, while “the couple asking about the school district” still means something to you. If the open house is one you're hosting for another agent as paid work, log your buyer feedback promptly — it's what the listing side is paying for. More on that in how it works.
Yes — every style downloads directly as a PDF or an editable Word document with no email signup, no watermark, and no account. Print them, edit them, brand them with your own logo.
Classic for a standard weekend open house, Privacy-forward when a long form would put visitors off or the seller asked for a light touch, Luxury/broker open when brokerage and price-range interest matter, and Rental when move-in timeline is the qualifying question.
Yes. Each style has an editable .docx download that opens in Word, Google Docs, or Pages — swap in your name, brokerage, and branding. The layouts are simple tables, so rebuilding one in Canva takes a few minutes if you prefer designing there.
Name, at least one contact field, whether the visitor is working with an agent, and a consent line or checkbox for follow-up. Beyond that, add only what you'll act on — every extra column costs completion rate.
You can't force it, but you can make it the norm: greet every visitor, gesture to the sheet, and say the seller asks that everyone signs in. Framed as a security courtesy to the homeowner, nearly everyone does.
Yes — a free QR sign-in: visitors scan a code and sign in on their own phone, entries arrive legible and complete in a live list, and there's nothing to type up afterward. Creating a QR sheet needs a free ShowingMarket account, because the sheet is tied to a specific open house; the printable templates on this page need no account at all. The two pair well, with paper as the backup.
Three things, ideally the same evening. Give the seller the visitor count and any feedback — that is the report they are waiting for. Type the contacts who ticked the consent box into wherever you keep your follow-ups, while you still remember faces. Then keep the sheet itself: it is your record of who entered the home, which matters if anything is ever questioned. Follow-up sent within 24 hours reads as attentive; the same message on Wednesday reads as a mailing list.
There is no general legal requirement to run one, and no visitor can be compelled to sign. What varies is what your brokerage requires and what your state's agency-disclosure and contact-consent rules expect once you do collect details — which is why the consent line stays on every template here. Treat these as practical templates, not legal advice, and follow your brokerage's current guidance on disclosure and follow-up.
The digital version of these sheets is a QR code by the door — required fields, a live attendance list, nothing to transcribe. Free with every open house hosted on ShowingMarket.